Expense tracking that survives being done from a van
Materials receipts crumpled in a pocket and fuel receipts that never make it home cost trade businesses real money at tax time. Floxa lets you photograph a receipt the moment you pay for it, tag it to the job, and forget the shoebox.
Get startedScreenshot of a receipt being photographed and tagged to a job
Why it matters
Capture receipts on the spot
Snap a photo of a receipt from the builders' merchant or the petrol station the moment it happens, before it gets lost.
Tag spend to the job
Attach every expense to the job it was for, so job profitability includes materials and mileage, not just labour.
VAT-ready records
Keep a clean, dated, itemised expense record that's ready to hand to your accountant or reclaim VAT against.
No more shoebox of paper
Every receipt lives against the job and the date it was spent, replacing a glovebox full of fading paper.
How it works
Photograph a receipt from your phone the moment you spend the money.
Tag the expense to the relevant job and category.
Review your expense record any time — ready for your accountant or a VAT return.
Built for these trades
Frequently asked questions
Can I track mileage as well as receipts?
Yes — log mileage against a job alongside material and other receipts, so travel costs are captured in the same place as everything else.
Does expense tracking affect job profitability figures?
Expenses tagged to a job are included in that job's costs, so your profitability figures reflect materials and mileage, not just the hours billed.
Can my accountant access expense records directly?
You can export a clean, itemised expense record for any period, ready to hand to your accountant or bookkeeper.